Exhibiting Information
DRAYAGE
Also known as “materials handling,” drayage is the labor to receive freight during move-in, delivering it to your booth, removing empty containers, storing and returning them after the show, and loading materials for outbound shipping. Please refer to Shipping Information for the posted drayage rates.
BOOTH LIGHTING
Your booth does not come with any standard lighting. Lighting can be ordered through the Port Electrical Services Form.
ADVANCE SHIPPING DATES
In order to ease your delivery process, we have set aside an advance receiving warehouse specifically for Architectural Digest Home Design Show exhibitors. You can begin shipping to the warehouse on Wednesday, February 10 and not later than Thursday, March 11. Freight will be delivered to your space and remain uncrated until a designated representative arrives on-site for move-in. Warehouse freight will be charged at a rate of $36.25/cwt.
TARGETED/DEDICATED FREIGHT MOVE IN DATES
If you do not elect to use the advance shipping days, please arrange for your freight to arrive at Pier 94 on Tuesday, March 16 or Wednesday, March 17.
SCHEDULE
SET-UP HOURS
Tuesday, March 16 8:00 a.m. – 6:00 p.m.
Wednesday, March 17 8:00 a.m. – 5:00 p.m.
SHOW HOURS
Thursday, March 18 10:00 a.m. – 6:00 p.m.
(Interior Design Trade Only)
Friday, March 19- Sunday, March 21 10:00 a.m. – 6:00 p.m.
(Open to the Public)
DISMANTLING HOURS
Sunday, March 21 6:00 p.m. – 10:00 p.m.
Monday, March 22 8:00 a.m. – 12:00 p.m.
EXHIBITOR REGISTRATION / BADGES
Any questions regarding electrical utilities should be directed to the Port Electrical at (212) 977-7414.
BUSINESS SERVICES/SERVICE DESK
The Exhibitor Service Desk will be located on the show floor. The Service Desk can respond to questions about shipping, materials handling, and billing, and will be happy to assist you in placing orders for booth services or equipment.
CEILING HEIGHT
12’6” to 13’6” clear height variable.
DESIGN AND CONSTRUCTION OF BOOTHS
Any exhibit deemed unprofessional in appearance, at the sole discretion of Show Management, will not be permitted. Display materials, signs, etc., may not be hung on drapery.
All booths must be fireproofed to regulation standards. Exhibitors shall present a New York State Fire Marshal certificate of flame retardant treatment or a sample of material for a field test upon request of the Fire Marshal.
If you have ordered the wall package, please refer to “Wall Package” for details.
LINEAR BOOTHS
Linear booth (booths with other booths on three sides) backdrops or walls may extend no higher than 10 feet, lights or lighting rigging to 10 feet high maximum. There is no setback rule for this show.
ISLAND BOOTHS
Island booth (booths with aisles on all sides) displays may not exceed 12 feet in height.
COLUMNS
If your booth space abuts a building column, please contact Show Management for regulations on using the column as part of your display.
COVERED BOOTHS
All booths with covered ceilings must be approved in advance by Show Management and must meet NY City Fire Code Regulations. If you are considering a covered ceiling for your booth, please contact Sergio Camargo at (312) 527-7748.
DECORATOR SERVICES
GES Exposition Services is the official provider of decorating services. To order Booth Identification Sign, Cleaning General/Booth, Furniture & Accessories, Hanging Signs, Labor, Shipping & Material Handling, and Third Party Billing, contact GES Exhibitor Services at (800) 475-2098.
HANGING SIGNS
The ability to hang signs from the ceiling is restricted due to the low ceiling heights. Please contact Show Management at (312) 527-7514 regarding the hanging of signs from the ceiling. All hanging signage must be done by GES.
PARKING
There are several parking facilities surrounding the Show Piers. Private cars access to the Show Piers on the Hudson by using the automobile ramp at 55th Street and 12th Avenue. All vehicles should follow signs for the NYC Passenger Ship Terminal parking. Please note that the height restriction is 8’6”. The daily parking rate is $25. For information, call (212) 246-5450.
WALL PACKAGE
The walls, as applicable to your lease package are 4’ wide x 10’ high x 3” thick. The actual wall construction consists of a 1” – 1½” vertical rib on center, with horizontal ribs running every 24” on center, from top to bottom. The wall panels are covered in a 1/4” masonite facing. It is the responsibility of the individual exhibitor to treat the walls with paint, wallpaper, etc as we can not guarantee the condition of the walls. The walls do have the ability to accept screws or nails.
Exhibitors in the MADE Section: The walls, as applicable to your lease package are 3 meters (or 3.28’ft) wide x 10’ high. The wall construction consists of a honey comb interior and an aluminum edge with a white vinyl laminate. Nails and screws for mounting purposes are permissible. However excessive holes to one panel; holes larger than ¼” in diameter’; holes that cannot be filled properly or that bend the framework are subject to repair or panel replacement penalties. These charges will be billed back to the exhibitor.
Exhibitors in the 1st Dibs Section: The walls, as applicable to your lease package are 3 meters (or 3.28’ft) wide x 10’ high. The wall construction consists of a honey comb interior and an aluminum edge with a white vinyl laminate. Nails and screws for mounting purposes are permissible. However excessive holes to one panel; holes larger than ¼” in diameter’; holes that cannot be filled properly or that bend the framework are subject to repair or panel replacement penalties. These charges will be billed back to the exhibitor.
VENDORS AND SERVICES
AUDIO VIDEO
For audio visual rentals, please contact or click here for an order form:
Port Audio/Visual Services
Phone: 212.977.7414
CATERING
COMPUTER RENTAL
Rentfusion is the official computer rental vendor for the Architectural Digest Home Design Show. Please click here for their order form.
CUSTOM SIGNAGE
Custom signage and other special requests can be ordered from GES through the Graphics and Signage Order Form.
FLORAL
Please check back for the official floral vendor.
FURNITURE RENTAL
For furniture needs, please refer to the Furniture and Accessories Order Form.
PHOTOGRAPHY, VIDEOTAPING & BROADCASTING
Photographing, videotaping, filming, or sound recording is prohibited without the prior written consent of Show Management.
SECURITY
Show security will be on duty 24 hours a day from move-in to move-out, but cannot and should not be counted on to provide more than a presence to inhibit theft. Any exhibitors requiring special guard services may request such services only and with approval from Show Management.
To help provide for the security of merchandise in your booth, we advise you to staff your booth at all times and not to leave valuables unattended.
TELECOMMUNICATIONS
All telecommunications services, including internet services, must be order through Transbeam. Please click here for Telephone order form and click here for Wireless Internet order form.
GRATUTITY
All members of the Architectural Digest Home Design Show staff are a team. Show Management requests that exhibitors do not offer gratuity for labor.
TRAVEL
Please contact Mart Center Travel at (800) 528-8700 to reserve the lowest available airfare and discounted rates at New York’s finest, most conveniently located hotels. You will receive a discount on the lowest published price on American Airlines flights, the official carrier for the Architectural Digest Home Design Show (some restrictions apply). Please refer to the travel section of this manual.
STORAGE
EMPTY CONTAINER STORAGE
Due to New York City Ordinances, packing materials may not remain on the show floor while the show
is open. Flammable containers must be removed from the floor.
When your containers are empty, obtain "EMPTY" labels from the Exhibitor Service Desk. Use the labels to mark your crates, boxes and containers with your company name and booth number. Leave the containers
in the aisle; for your convenience, these empty labeled containers will be picked up and returned to you at the end of the Show. Please remember that you will not have access to these containers during the show.
FREIGHT DELIVERY HOURS
Advance Shipments to the GES Warehouse: ($36.25 per cwt)
Wednesday, February 10 – Thursday, March 11 8:00 a.m. – 3:00 p.m.*
* Shipments will not be accepted on weekends during this period.
Advance Shipments to the GES Warehouse: ($36.25 per cwt)
Wednesday, February 10 – Thursday, March 11 8:00 a.m. – 3:00 p.m.*
* Shipments will not be accepted on weekends during this period.
Direct Shipment to Show Site:
Tuesday, March 16 8:00 a.m. – 6:00 p.m. (Driver must be checked in by 4pm)
Note: Any driver checked in with GES at Pier 94 after 4:00 p.m. will incur a surcharge of $549.94 per truck.
Wednesday, March 17 8:00 p.m. – 5:00 p.m. (Driver must be checked in by 4pm)
Note: Any driver checked in with GES at Pier 94 after 3:00 p.m. will incur a surcharge of $549.94 per truck.
Tuesday, March 16 8:00 a.m. – 6:00 p.m. (Driver must be checked in by 4pm)
Note: Any driver checked in with GES at Pier 94 after 4:00 p.m. will incur a surcharge of $549.94 per truck.
Wednesday, March 17 8:00 p.m. – 5:00 p.m. (Driver must be checked in by 4pm)
Note: Any driver checked in with GES at Pier 94 after 3:00 p.m. will incur a surcharge of $549.94 per truck.
SET-UP HOURS
Tuesday, March 16 8:00 a.m. – 6:00 p.m.
Wednesday, March 17 8:00 a.m. – 5:00 p.m.
SHOW HOURS
Thursday, March 18 10:00 a.m. – 6:00 p.m.
(Interior Design Trade Only)
Friday, March 19- Sunday, March 21 10:00 a.m. – 6:00 p.m.
(Open to the Public)
DISMANTLING HOURS
Sunday, March 21 6:00 p.m. – 10:00 p.m.
Monday, March 22 8:00 a.m. – 12:00 p.m.
EXHIBITOR REGISTRATION / BADGES
- Each Exhibiting Company MUST fill out the Online Registration Form including the names of staff authorized to work in your booth.
- To Register Visit : http://www.martreg.com/reg/artistreg/archdigexh.cfm
- Registration Deadline: March 8th, 2010
- Authorized Name Badges will be issued by Show Management onsite during Move In. Exhibitors and their staff must show Photo I.D to pick up their badges
- Please wear your badge at all times when on the show floor.
- Contractor Badges: The Exhibitor Service Desk will issue temporary badges, valid only for set-up and dismantling, to contractors on a daily basis.
BOOTH EQUIPMENT & SERVICES
BOOTH CLEANING
If you require cleaning services, please complete the Port Parties Booth Cleaning Order Form and we will gladly respond to your request.
BOOTH EQUIPMENT
A selection of furniture is available from GES Exposition Services and can be ordered using the Furniture and Accessories Order Form by February 23, 2010.
BOOTH FLOORING
The booths and aisles will be carpeted in charcoal grey. All booth carpet will have a visqueen protective film. If you plan to put any flooring down, the visqueen must remain. If you plan to put down your own hard surface flooring such as tile or stone you must put down a masonite subfloor. Other flooring such as carpet can be double faced taped on to the existing visqueen. If you have any questions, please feel free to contact our Operations Department.
BOOTH LIGHTING AND ELECTRICAL SERVICES
All electrical services will be provided or supervised by Port Parties Electricians. Electrical services should be ordered in advance using the "Electrical Services Order" form. Electrical equipment must conform to City of New York code requirements.
Examples of these requirements are as follows:
1) All wiring or flexible cords shall be 3-wire, "hard usage approved", 14 gauge, grounded, unless cord is a component part of an assembly approved by a nationally recognized testing laboratory or the City of New York.
2) Only porcelain socket lamps or plastic lamp holders may be used. Brass-shelled socket lamps are prohibited.
BOOTH CLEANING
If you require cleaning services, please complete the Port Parties Booth Cleaning Order Form and we will gladly respond to your request.
BOOTH EQUIPMENT
A selection of furniture is available from GES Exposition Services and can be ordered using the Furniture and Accessories Order Form by February 23, 2010.
BOOTH FLOORING
The booths and aisles will be carpeted in charcoal grey. All booth carpet will have a visqueen protective film. If you plan to put any flooring down, the visqueen must remain. If you plan to put down your own hard surface flooring such as tile or stone you must put down a masonite subfloor. Other flooring such as carpet can be double faced taped on to the existing visqueen. If you have any questions, please feel free to contact our Operations Department.
BOOTH LIGHTING AND ELECTRICAL SERVICES
All electrical services will be provided or supervised by Port Parties Electricians. Electrical services should be ordered in advance using the "Electrical Services Order" form. Electrical equipment must conform to City of New York code requirements.
Examples of these requirements are as follows:
1) All wiring or flexible cords shall be 3-wire, "hard usage approved", 14 gauge, grounded, unless cord is a component part of an assembly approved by a nationally recognized testing laboratory or the City of New York.
2) Only porcelain socket lamps or plastic lamp holders may be used. Brass-shelled socket lamps are prohibited.
3) Exhibit spot or floodlights must be positioned so as to be "unreachable" by the public, free from and unattached by any material or fabric.
Any questions regarding electrical utilities should be directed to the Port Electrical at (212) 977-7414.
BUSINESS SERVICES/SERVICE DESK
The Exhibitor Service Desk will be located on the show floor. The Service Desk can respond to questions about shipping, materials handling, and billing, and will be happy to assist you in placing orders for booth services or equipment.
CEILING HEIGHT
12’6” to 13’6” clear height variable.
DESIGN AND CONSTRUCTION OF BOOTHS
Any exhibit deemed unprofessional in appearance, at the sole discretion of Show Management, will not be permitted. Display materials, signs, etc., may not be hung on drapery.
All booths must be fireproofed to regulation standards. Exhibitors shall present a New York State Fire Marshal certificate of flame retardant treatment or a sample of material for a field test upon request of the Fire Marshal.
If you have ordered the wall package, please refer to “Wall Package” for details.
LINEAR BOOTHS
Linear booth (booths with other booths on three sides) backdrops or walls may extend no higher than 10 feet, lights or lighting rigging to 10 feet high maximum. There is no setback rule for this show.
ISLAND BOOTHS
Island booth (booths with aisles on all sides) displays may not exceed 12 feet in height.
COLUMNS
If your booth space abuts a building column, please contact Show Management for regulations on using the column as part of your display.
COVERED BOOTHS
All booths with covered ceilings must be approved in advance by Show Management and must meet NY City Fire Code Regulations. If you are considering a covered ceiling for your booth, please contact Sergio Camargo at (312) 527-7748.
DECORATOR SERVICES
GES Exposition Services is the official provider of decorating services. To order Booth Identification Sign, Cleaning General/Booth, Furniture & Accessories, Hanging Signs, Labor, Shipping & Material Handling, and Third Party Billing, contact GES Exhibitor Services at (800) 475-2098.
HANGING SIGNS
The ability to hang signs from the ceiling is restricted due to the low ceiling heights. Please contact Show Management at (312) 527-7514 regarding the hanging of signs from the ceiling. All hanging signage must be done by GES.
PARKING
There are several parking facilities surrounding the Show Piers. Private cars access to the Show Piers on the Hudson by using the automobile ramp at 55th Street and 12th Avenue. All vehicles should follow signs for the NYC Passenger Ship Terminal parking. Please note that the height restriction is 8’6”. The daily parking rate is $25. For information, call (212) 246-5450.
WALL PACKAGE
The walls, as applicable to your lease package are 4’ wide x 10’ high x 3” thick. The actual wall construction consists of a 1” – 1½” vertical rib on center, with horizontal ribs running every 24” on center, from top to bottom. The wall panels are covered in a 1/4” masonite facing. It is the responsibility of the individual exhibitor to treat the walls with paint, wallpaper, etc as we can not guarantee the condition of the walls. The walls do have the ability to accept screws or nails.
Exhibitors in the MADE Section: The walls, as applicable to your lease package are 3 meters (or 3.28’ft) wide x 10’ high. The wall construction consists of a honey comb interior and an aluminum edge with a white vinyl laminate. Nails and screws for mounting purposes are permissible. However excessive holes to one panel; holes larger than ¼” in diameter’; holes that cannot be filled properly or that bend the framework are subject to repair or panel replacement penalties. These charges will be billed back to the exhibitor.
Exhibitors in the 1st Dibs Section: The walls, as applicable to your lease package are 3 meters (or 3.28’ft) wide x 10’ high. The wall construction consists of a honey comb interior and an aluminum edge with a white vinyl laminate. Nails and screws for mounting purposes are permissible. However excessive holes to one panel; holes larger than ¼” in diameter’; holes that cannot be filled properly or that bend the framework are subject to repair or panel replacement penalties. These charges will be billed back to the exhibitor.
VENDORS AND SERVICES
AUDIO VIDEO
For audio visual rentals, please contact or click here for an order form:
Port Audio/Visual Services
Phone: 212.977.7414
CATERING
Butterfield Market & Catering
Contact: Evan Obsatz
212.772.8782 ext. 209
COMPUTER RENTAL
Rentfusion is the official computer rental vendor for the Architectural Digest Home Design Show. Please click here for their order form.
CUSTOM SIGNAGE
Custom signage and other special requests can be ordered from GES through the Graphics and Signage Order Form.
FLORAL
Please check back for the official floral vendor.
FURNITURE RENTAL
For furniture needs, please refer to the Furniture and Accessories Order Form.
PHOTOGRAPHY, VIDEOTAPING & BROADCASTING
Photographing, videotaping, filming, or sound recording is prohibited without the prior written consent of Show Management.
SECURITY
Show security will be on duty 24 hours a day from move-in to move-out, but cannot and should not be counted on to provide more than a presence to inhibit theft. Any exhibitors requiring special guard services may request such services only and with approval from Show Management.
To help provide for the security of merchandise in your booth, we advise you to staff your booth at all times and not to leave valuables unattended.
TELECOMMUNICATIONS
All telecommunications services, including internet services, must be order through Transbeam. Please click here for Telephone order form and click here for Wireless Internet order form.
GRATUTITY
All members of the Architectural Digest Home Design Show staff are a team. Show Management requests that exhibitors do not offer gratuity for labor.
TRAVEL
Please contact Mart Center Travel at (800) 528-8700 to reserve the lowest available airfare and discounted rates at New York’s finest, most conveniently located hotels. You will receive a discount on the lowest published price on American Airlines flights, the official carrier for the Architectural Digest Home Design Show (some restrictions apply). Please refer to the travel section of this manual.
STORAGE
EMPTY CONTAINER STORAGE
Due to New York City Ordinances, packing materials may not remain on the show floor while the show
is open. Flammable containers must be removed from the floor.
When your containers are empty, obtain "EMPTY" labels from the Exhibitor Service Desk. Use the labels to mark your crates, boxes and containers with your company name and booth number. Leave the containers
in the aisle; for your convenience, these empty labeled containers will be picked up and returned to you at the end of the Show. Please remember that you will not have access to these containers during the show.
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Exhibiting Information Helpful Hints
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