Setup & Dismantline Information

SET-UP PROCEDURES

SET-UP HOURS 
Tuesday, March 16  8:00 am – 6:00 pm 
Wednesday, March 17 8:00 am – 5:00 pm

Exhibitor set-up begins at 8:00 a.m. on Tuesday, March 16.  Exhibitors may begin dismantling their displays at 6:00 p.m. on March 21, 2010.  Exhibitors placing labor orders on-site will pay the posted labor premium and should expect to wait several hours for services.   Exhibitors are strongly advised to pre-order all labor by March 3 to avoid steep surcharges. Click here to view the Installation and dismantling order form.

Members of the Display Labor Union have jurisdiction over all set-up and dismantling of exhibits including signs and laying of carpet.  This does not apply to the unpacking and placement of your merchandise.  Refer to Union Regulations.

NOTE: Exhibitors may hand-carry small items or may use a small luggage cart for assistance, if necessary. Assistance to unload and/or reload vehicles at the dock is provided by GES under Option I below.  GES will coordinate all traffic and activity via the marshalling yard.  Move-Out:  It may take a few hours for all empty crates and boxes to be returned.  Should any exhibitor, its agents, or contractor fail to remove their property by March 22, 2010, the exhibitor shall indemnify Show Management in respect to any claim thereby occasioned. Show Management shall be entitled, but not obliged, to remove such materials at the exhibitor’s expense and liability.  Show Management reserves to right to specify the time at which individual booths and exhibits shall be removed.

DISMANTLING PROCEDURES
DISMANTLING HOURS

Exhibitors must break down their booths during the following posted hours.   It may take several hours for all empty containers to be returned.

Sunday, March 21  6:00 pm – 10:00 pm
(Exhibitors with Personally Owned Vehicles are allowed to move out Sunday evening.)
 
Monday, March 22  8:00 am – 10:00 am
(Freight Loading) 

CONTRACTOR AND LABOR INFORMATION

You have the option of employing your own union labor to assist with the installation of your booth.

CONTRACTOR GUIDELINES

Exhibitors who wish to employ EACs should make known to them the following guidelines:

1. The EAC shall be given the right to provide services requested of them by an exhibitor in set-up and dismantling on the show floor, and shall have the right to utilize qualified employees registered in advance.
2. Services shall not conflict with labor regulations or contracts including jurisdictions claimed by local labor unions.  The EAC shall adhere to the rules and regulations in this manual.
3. The EAC shall possess a valid public liability and property damage insurance policy for at least $2,000,000.  The certificate of insurance must name MMPI Piers LLC, MMPI Piers MTS LLC, Merchandise Mart Properties, Inc., Vornado Realty L.P., Vornado Realty Trust, City of New York, the New York City Economic Development Corporation, Port Parties, Ltd and Apple Industrial Development Corp., and GES Exposition Services (the “Trade Show Entities”) as Additional Insureds.  Such insurance shall contain a waiver of subrogation against the Trade Show Entities.  In addition, the coverage afforded the Additional Insureds under the policy shall be primary insurance.  If an Additional Insured has other insurance, which is applicable to the loss, such other insurance shall be on an excess or contingent basis.  The amount of the EAC’s liability under this policy shall not be reduced by the existence of such other insurance.
4. The EAC shall have a true and valid work order from an exhibitor in advance of the show move-in date
and shall not solicit business on the show floor or during move-in or move-out dates.
5. The EAC will share with MMPI all reasonable costs related to their operation including overtime pay for stewards, restoration of the exhibit space to its initial condition, etc.
6. The EAC shall cooperate fully with MMPI, especially with regard to the efficient utilization of labor.

UNION REGULATIONS

Union labor will be required for certain aspects of your exhibit handling.  Your personnel are encouraged to work with a union installer in a supervisory role.  NOTE: An exhibitor may set up their exhibit display if one person can accomplish the task in less than 1/2 hour without the use of tools.  If your exhibit preparation, installation or dismantling requires more than 1/2 hour, you must use union personnel supplied by GES.   For question regarding union regulations, please feel free to contact Megan Jennings at (312) 527-7514 or Sergio Camargo at (312) 527-7748.