Exhibiting Information

 

DRAYAGE

Also known as “materials handling,” drayage is the labor to receive freight during move-in, delivering it to your booth, removing empty containers, storing and returning them after the show, and loading materials for outbound shipping.  Please refer to Shipping Information for the posted drayage rates.

 

BOOTH LIGHTING

Your booth does not come with any standard lighting. Lighting can be ordered through the Specialty Lighting Order Form.

 

ADVANCE SHIPPING DATES

In order to ease your delivery process, we have set aside an advance receiving warehouse specifically for NeoCon East exhibitors. You can begin shipping to the warehouse on Wednesday, September 30th and not later than October 21st. Freight will be delivered to your space and remain uncrated until a designated representative arrives on-site for move-in.

 

TARGETED/DEDICATED FREIGHT MOVE IN DATES

If you do not elect to use the advance shipping days, please arrange for your freight to arrive at the Baltimore Convention Center on Monday, October 31st or Tuesday, November 1st.

 

SCHEDULE

 

FREIGHT DELIVERY HOURS
Advance Deliveries:
Wednesday, September 30– Friday, October 21	8:00 am – 3:00 pm
Advance shipments to the warehouse will be billed at a rate of $76.22/cwt.
Direct Deliveries:
Monday, October 31	8:00 am – 5:00 pm
Tuesday, November 1	8:00 am – 6:00 pm
Direct shipments to show site will be billed at a rate of $72.10/cwt.)
SET-UP HOURS
Monday, October 31	8:00 am – 5:00 pm
Tuesday, November 1	8:00 am – 6:00 pm
SHOW HOURS
Wednesday, November 2	9:00 am – 6:00 pm
Thursday, November 3	9:00 am – 4:00 pm
DISMANTLING HOURS
Thursday, November 3	4:00 pm – 9:00 pm
Friday, November 4	8:00 am – 3:00 pm
FREIGHT LOAD OUT HOURS
Friday, November 4	8:00 am – 3:00 pm (Carriers must be checked in by 12noon)

 

REGISTRATION

 

EXHIBITOR BADGES

Registering for exhibitor badges is a simple process. Please follow the steps below before your arrival in Chicago. To Register, please visit: http://www.martreg.com/reg/eneoeast/eneoeast.cfm and click on “Registration.”

 

• Registration Deadline: October 28, 2011
• Each exhibiting booth MUST register online. Please include the names of staff authorized to work in your booth.

When you arrive for move-in, Show Management will issue your authorized badge. Please follow the simple steps below.

• To pick up your badge, please proceed to Exhibitor Registration.
• Please wear your badge at all times when on the show floor.

 

This registration process will better serve you with shorter lines and quicker service. If you have any questions regarding registration, please contact Customer Service at (800) 677-6278 or (312) 527-7600.

 

CONTRACTOR BADGES

Temporary badges, valid only for set-up and dismantling, will be distributed to contractors on a daily basis upon arrival at the show floor.

 

BOOTH EQUIPMENT & SERVICES

 

BOOTH CLEANING

If you require cleaning services, please complete the Booth Cleaning Order Form and we will gladly respond to your request.

 

BOOTH EQUIPMENT

A selection of furniture is available from RPM CompleteXPO Services and can be ordered using the Standard Booth Furnishings Order Form by October 14, 2011.

 

BOOTH FLOORING

Booths are not provided with carpet. You may provide booth floor covering, use the Standard and Custom Booth Carpet Order Form or the Plush Custom Carpet Order Form. The aisles will be carpeted in white.

 

BOOTH LIGHTING AND ELECTRICAL SERVICES

All electrical services will be provided or supervised by Edlen Electrical technicians. If you require power for your booth please use the Electrical Services Order Form. For lighting please use the Speciality Lighting Order Form and for labor the Electrical Labor Order Form.

 

BUSINESS SERVICES/SERVICE DESK

The Exhibitor Service Desk will be located on the show floor. The Service Desk can respond to questions about shipping, materials handling, and billing, and will be happy to assist you in placing orders for booth services or equipment.

 

CEILING HEIGHT

14’ to 31’. Please click here for a reflective ceiling plan.

 

DESIGN AND CONSTRUCTION OF BOOTHS

 

Any exhibit deemed unprofessional in appearance, at the sole discretion of Show Management, will not be permitted. Display materials, signs, etc., may not be hung on drapery.

 

All booths must be fireproofed to regulation standards. Exhibitors should have a certificate of flame retardant treatment available for review by the Baltimore City Fire Department Public Assembly Office. The Public Assembly Officer may at his/her discretion perform a flame test of exhibit material.

 

LINEAR BOOTHS

Linear booth (booths with other booths on three sides) backdrops or walls may extend no higher than 8 feet, and 10 feet including lights or lighting rigging. Any forward extension from the backwall may not exceed 8 feet in height for the rear half and 4 feet in height for the front half of the booth.

 

ISLAND BOOTHS

Island booth (booths with aisles on all sides) displays may not exceed 14 feet in height.

 

PENINSULA BOOTHS

Where a peninsula booth (a booth with aisles on three sides) abuts linear booths, the back wall may extend to a height of no more than 12 feet and for a length of only 5 feet to the left and/or right of the backwall center. Where a peninsula abuts another peninsula, the maximum height is 12 feet. All peninsula back walls must be finished on both sides and must not interfere with their neighbors' display. No signs, logos, etc. are permitted on the back of a peninsula's backwall. Other than the above, a peninsula is treated as an island.

 

COLUMNS

Building columns cannot be used for any purpose whatsoever, except the following:

 

1. If the column is entirely within the booth, the exhibitor may decorate the column as desired, however all decorations must be approved by show management.
2. If the column is partially within the booth, the exhibitor may use only the side(s) of the column that is entirely within their booth. Signs or decorations, subject to show approval, may not extend beyond the booth perimeter. NOTE: The method of attachment should be such that it does not damage the column in any way. Damage claims from the Baltimore Convention Center will be charged directly to the exhibitor.

 

DECORATOR SERVICES

RPM CompleteXPO Services is the official provider of decorating services. RPM CompleteXPO also offers complete design service for larger exhibits. Contact RPM CompleteXPO at (407) 786-3976.

 

HANGING SIGNS

Exhibitors with peninsula or island booths of 400 square feet or more may suspend signs from the ceiling structure of the main exhibit areas of the Baltimore Convention Center. If you require this service, please submit your need on the “Suspended Sign Hanging Order Form” by October 14, 2011. All signs must be hung by RPM CompleteXPO. No other firm will be allowed to bring any high-lift or boom equipment on the show floor during the set-up or dismantling of the show.

 

All signs to be hung from the ceiling must be sent in a separate container on a separate bill of lading marked “Hanging Sign.” This container should be shipped in advance to the RPM CompleteXPO Warehouse, arriving no later than October 28, 2011. Included with the sign(s) should be assembly and hanging instructions. Installation and removal times will be established per the availability of the hall and access to the area under the sign.

 

NOTE: Per Show Management, the bottom of all hanging signs or banners must be a minimum of 18 feet from the floor for maximum visibility. Exhibitors are responsible for any liability resulting or caused by their hanging sign. Be sure you have insurance.

 

VENDORS AND SERVICES

 

AUDIO VIDEO

For audio visual rentals, please contact or click here for an order form:

 

AV Chicago
Contact: Jerry Bernachi
Phone: (312) 943-9822
Email: jerry@avchicago.com
www.avchicago.com

 

CATERING

A range of services is available from Centerplate, the exclusive provider of food and beverages at the Baltimore Convention Center. CLICK HERE to take a look at the catering offerings and fill out the Booth Catering Order Form to fulfill your order.

 

Centerplate
email: events@centerplate.com

 

COMPUTER RENTAL

MCRI is the official computer rental vendor for NeoCon East. Please click here for their order form.

 

FLORAL

The preferred vendor for floral arrangements is Urban Jungle. Please call (703) 241-8545 to place an order or refer to their order form.

 

FURNITURE RENTAL

For furniture needs, please refer to the Standard Booth Furnishings Order Form.

 

PHOTOGRAPHY, VIDEOTAPING & BROADCASTING

Photographing, videotaping, filming, or sound recording is prohibited without the prior written consent of Show Management.

 

SECURITY

Show security will be on duty 24 hours a day from move-in to move-out, but cannot and should not be counted on to provide more than a presence to inhibit theft. Any exhibitors requiring special guard services may request such services only and with approval from Show Management.

 

To help provide for the security of merchandise in your booth, we advise you to staff your booth at all times and not to leave valuables unattended.

 

TELECOMMUNICATIONS

All telecommunications services, including internet services, must be order through the Baltimore Convention Center by completing the Telecommunications Order Form.

 

GRATUITY

All members of the NeoCon East staff are a team. Show Management requests that exhibitors do not offer gratuity for labor.

 

TRAVEL

4 EASY WAYS TO BOOK YOUR HOTEL

 

• Online - Click Here
• Phone - (800) 528-8700 U.S. Toll-Free / (312) 527-7300 International
• Email - mmpitravel@onpeakevents.com
• Fax your completed housing form to (312) 329-9513

 

Reservation Deadlines Begin October 10, 2011

 

 

STORAGE

 

EMPTY CONTAINER STORAGE

Due to City of Baltimore Ordinances, packing materials may not remain on the show floor while the show is open. Flammable containers must be removed from the floor.

 

When your containers are empty, obtain "EMPTY" labels from the Exhibitor Service Desk. Use the labels to mark your crates, boxes and containers with your company name and booth number. Leave the containers in the aisle; for your convenience, these empty labeled containers will be picked up and returned to you at the end of the Show. Please remember that you will not have access to these containers during the show.