Set Up and Dismantling Information

 

SET-UP PROCEDURES

 

SET UP HOURS
Monday, June 4 – By Appointment Only                             Please call (312) 527-7078
Tuesday, June 5 – Saturday, June 9                                      8:00 a.m. – 4:00 p.m.
Sunday, June 10                                                                      8:00 a.m. – 12:00 p.m.
    

Exhibitor set-up begins at 8:00 a.m. on Monday, June 4 by appointment only or at 8:00 a.m. on Tuesday, June 5 for all exhibitors.  If you plan to start your set-up on Monday, June 4, you must request access to the Market Suites on 7 or 8 from Show Management by calling (312) 527-7078 and send your shipment to the warehouse. Direct shipments will not be available until the following morning, Tuesday, June 8.

 

All exhibits must be set up by 12:00 p.m. on Sunday, June 10.  No construction, arranging or setting up of exhibits – including deliveries or moving of products are permitted during show hours.

 

**If you are unsure if your display requires labor, submit the Customization of Booth Request Form and our Operations Team will respond. 

 

Please note that display materials must adhere to Chicago Fire Department Rules and Regulation.  If you require further information, please contact our Exhibitor Services Team at (312) 527-7078.

NOTE:  Exhibitors may hand-carry small items, but we ask that they refrain from using handcarts, flatbeds, or dollies.  Our Material Handling Staff is on hand to facilitate such moves.

 

EMPTY CONTAINER STORAGE
Due to City of Chicago Fire Ordinance, packing materials may not remain on the show floor while the show is open. Flammable containers must be removed from the floor. 

When your containers are empty, obtain "EMPTY" labels from the exhibitor service desk.  Use the labels to mark your crates, boxes and containers with your company name and booth number.  Leave the containers in the aisle.  Labeled containers will be returned to you at the end of the show.  Do not store anything in these containers.  Please remember that you will not have access to these containers during the show. 

 

DISMANTLING PROCEDURES

Exhibitors may break down their booths during the following posted hours.

It may take several hours for all empty containers to be returned.  MMPI will handle the standard refurbishing of booth walls.   Excessive damage to wall panels will be the responsibility of the individual exhibitors.

Wednesday, June 13                                                                5:00 p.m. – 10:00 p.m.
Return of Empties and Packing Only.

 

Thursday, June 14                                                                    8:00 a.m. – 4:00 p.m.
Packing Only – All bills of Lading must be turned into the freight desk by 3:00 p.m.

 

CONTRACTOR AND LABOR INFORMATION

You have the option of employing your own union labor to assist with the installation of your booth.   If you choose to use the services of an outside contractor, we ask that you return the "Exhibitor Appointed Contractor" form.

 

CONTRACTOR GUIDELINES

Exhibitors who wish to employ EACs should make known to them the following guidelines:

- The EAC shall be given the right to provide services requested of them by an exhibitor in set-up and dismantling on the show floor, and shall have the right to utilize qualified employees registered in advance.

- Services shall not conflict with labor regulations or contracts including jurisdictions claimed by local labor unions.  The EAC shall adhere to the rules and regulations in this manual.

- The EAC shall possess a valid public liability and property damage insurance policy for at least $2,000,000.  The certificate of insurance must name MMPI, Merchandise Mart L.L.C., 350 North Orleans L.L.C., Vornado Realty Trust and Vornado Realty L.P. as additional insured.

- The EAC shall have a true and valid work order from an exhibitor in advance of the show move-in date and shall not solicit business on the show floor or during move-in or move-out dates.

- The EAC will share with MMPI all reasonable costs related to their operation including overtime pay for stewards, restoration of the exhibit space to its initial condition, etc.

- The EAC shall cooperate fully with MMPI, especially with regard to the efficient utilization of labor.

 

LABOR
Any labor personnel working in your booth must be one of the following:

1. Your own company personnel - Depending on the type of work being done, union labor may be required.  See Union Regulations for additional information.

2. Exhibitor appointed contractor - EAC's must comply with guidelines regarding EAC's.  See Exhibitor Appointed Contractors for additional information.

3. MMPI Union Labor - To order labor, please refer to the Installation/Dismantle Labor Request Form.  Additional guidelines regarding Labor should be reviewed on this form.

 

UNION REGULATIONS
Union labor will be required for certain aspects of your exhibit handling, including installation and dismantling of all systems furniture. You may set up your exhibit display if one person can accomplish the task in less than 1/2 hour, without the use of tools and the booth is 100 sq ft (10x10) or smaller.  Your personnel may work along with a union installer.  The use of power tools, including battery operated tools, and ladders are strictly prohibited.  Any such work must be completed by union labor. 

 

You may address questions regarding the specific union regulations that apply to carpentry, signage, electrical installation, or materials handling for your display to (312) 527-7078.