Exhibiting Information
Exhibiting Information
Overview of Booth Package
Schedule
Registration
Booth Equipment & Services
Vendors & Services
Storage
Sales Tax
OVERVIEW OF BOOTH PACKAGE
DRAYAGE
Also known as “materials handling,” drayage is the labor to receive freight during move-in, delivering it to your booth, removing empty containers, storing and returning them after the show, and loading materials for outbound shipping. This cost is included in your booth package except in the following cases: Oversize deliveries and deliveries received outside the posted times will be charged at a rate of $55.00 per 100 lbs. (cwt).
BOOTH LIGHTING
Exhibit space includes a standard booth lighting package: (6) 75 watt halogen floodlights for every 100 sq. ft. of rented booth space. A maximum of 6 floodlights can be put in each 100 sq. ft. booth. The fluorescent fixture in the booth will not be on during the show. We can provide more light fixtures, and electricity if needed. Please see the Booth Order Form. The first 15 minutes of light adjustments for every 100 sq. ft. of rented booth space is complimentary. Additional time will be billed at the on-site electrical labor rates.
BOOTH CLEANING
MMPI ensures that all booths will be vacuumed prior to the first day of the show at no charge. If you require additional cleaning services, please complete the Booth Order Form, and we will gladly respond to your request.
ACCESSIBLE STORAGE
Secure storage will be available on-site during the Show at no extra cost. To replace sold goods, exhibitors will have access to their stored materials from 8:00 am – 10:00 am during the show days. Only items that can be hand carried by an individual can be removed during show hours. Please stop at the Service Desk on-site or call Lauren Serantoni at (312) 527-3066 or email lserantoni@mmart.com for additional information.
WIRELESS INTERNET ACCESS
Available through AT&T Wireless for a nominal daily charge, wireless Internet access is available throughout the show floor for the convenience of exhibitors.
BOOTH IDENTIFICATION SIGN
All exhibitor spaces will be identified with a clean, simple booth sign that includes artist’s name, city, and booth number. As necessary, multiple signs will be available for large spaces to help attendees navigate the show floor.
SCHEDULE
DELIVERY HOURS
Tuesday, December 1 8:00 am – 3:00 pm
Wednesday, December 2 8:00 am – 3:00 pm
* Any deliveries made outside these times will be subject to a charge of $55.00 per 100 lbs.
SET-UP HOURS
Tuesday, December 1 8:00 am – 4:00 pm
Wednesday, December 2 8:00 am – 7:00 pm
SHOW HOURS *
Thursday, December 3 12:00 pm – 9:00 pm
Friday, December 4 11:00 am – 9:00 pm
Saturday, December 5 10:00 am – 7:00 pm
Sunday, December 6 10:00 am – 5:00 pm
* Exhibitors will be allowed on the floor one hour prior to the show opening each day. Jewelers will be allowed on the floor two hours prior to the show opening each day.
DISMANTLING HOURS
Sunday, December 6 5:00 pm – 10:00 pm
Monday, December 7 8:00 am – 12:00 pm
FREIGHT AND PERSONALLY OWNED VEHICLE (POV) LOAD OUT HOURS
Sunday, December 6 (POVs only) The loading of POV’s will begin upon the completion of the return of empties. We strongly encourage local artists to return on Monday, December 7, to load their POV
Monday, December 7 8:00 am – 12:00 pm (Common carriers must be
Checked in by 12:00 pm)
ARTIST BADGES
- Each Exhibiting Company MUST fill out the Online Registration Form including the names of staff authorized to work in your booth. Visit www.martreg.com/reg/ooakexh/ to pre-register
- Artists & Assistants must show Photo I.D to pick up their badges at the Artist Registration desk on the show floor.
Badges may be picked up during stated hours below. - Artists are asked to wear their badges at all times when on the show floor.
ARTIST REGISTRATION DATES AND HOURS
Tuesday, 12/1 8:00 am – 3:00 pm
Wednesday, 12/2 8:00 am – 4:00 pm
Thursday, 12/3 10:00 am – 2:00 pm
Friday, 12/4 10:00 am – 2:00 pm
ASSISTANT BADGES/CHECK-IN PACKET
- Your check-in packet (containing important show info) must also be picked at Artist Registration up on the 8th floor.
- If you need assistance please contact Wendy Confrey at wconfrey@mmart.com or (312) 527-7603 prior to November 23rd.
- You may also register your assistants on-site. All assistants registering on site must be accompanied by the artist when picking up their badges, or they will need to provide a letter or business card verifying employment with the artist. We recommend you pre-register to save time on-site.
CONTRACTOR BADGES
The Exhibitor Service Desks, located on the 8th Floor, will issue temporary badges, valid only for set-up and dismantling, to contractors on a daily basis.
BOOTH EQUIPMENT & SERVICES
BOOTH CLEANING
As part of our service, MMPI ensures that all booths will be vacuumed prior to the first day of the show at no charge. If you require additional cleaning services, please complete the Booth Order Form, and we will gladly respond to your request.
BOOTH CUSTOMIZATION
If you would like to have MMPI customize your booth in any way that involves construction, painting, or flooring, please return the Customization of Booth Request Form. MMPI will provide a quote that must be approved by the Exhibitor before the production of the custom work starts. Alternatively, you may contract an installer to do such work for you, consistent with the rules regarding Exhibitor Appointed Contractors.
BOOTH EQUIPMENT
Please see below for the lighting that comes with your booth space. Each exhibitor also receives booth identification signage and one wastebasket. Please note that your booth is not equipped with any tables or chairs. See Order Forms for a listing of additional equipment and services available. For questions regarding these services, call Lauren Serantoni at (312) 527-3066 or email lserantoni@mmart.com. In order to more quickly facilitate your on-site requests, we ask that all exhibitors submit the Method of Payment Form by November 6, 2009.
BOOTH FLOORING
Booths and corridors are carpeted in gray. If you would like to install custom flooring, please submit the Customization of Booth Request Form.
BOOTH LIGHTING AND ELECTRICAL SERVICES
Each 10’ x 10’ space will be provided with (6) 75 watt halogen floodlights, preinstalled in the overhead track and a 150 watt duplex outlet. The first 15 minutes of light adjustments for every 100 sq. ft. of rented booth space is complimentary. Additional time will be billed at the on-site electrical labor rates.
All electrical services will be provided and installed by The Merchandise Mart. To order additional lights, please see the Booth Order Form. Questions regarding the acceptability of your electrical set-up may be directed to Lauren Serantoni at (312) 527-3066 or lserantoni@mmart.com .
BUSINESS SERVICES/SERVICE DESK
The Exhibitor Service Desks, located on the 8th floor, offers business services, including photocopying and faxing. The Service Desk can also respond to questions about shipping, materials handling, and billing, and will be happy to assist you in placing orders for booth services or equipment.
COMPLIMENTARY ARTIST COAT CHECK
During set-up, coat racks will be set up in the Artist Lounge on the show floor and will be available to all artist and assistants. Badges must be shown.
CENTRAL CASHIER
MMPI will provide an optional Central Cashier Program at the show. This convenient and affordable service can streamline your on-site money handling at the show and can benefit you in many ways, specifically by:
- Handling all sales transactions for you for a small fee throughout the duration of the show.
- Filing all required state and local sales tax paperwork for you.
- Accepting payment in the form of cash and credit card on your behalf.
- Eliminating the risk of storing cash in your booth.
- Providing you with daily detailed sales reports.
All cash proceeds for sales through Saturday evening will be paid in US dollars to the exhibitor on Sunday morning before the opening of the last day of the Show. All additional cash proceeds will be paid out in a check format within fifteen business days after the close of the Show.
Convenient Central Cashier Kiosks will be located strategically on the show floor. Your customer will supply a sales ticket to the cashier, and the cashier will finalize the sale. Once complete, the customer will supply you with a proof of purchase receipt, so they may remove their paid in full item from your booth. If you would like to participate in this service, please complete the attached agreement and submit it to MMPI no later than November 6, 2009. For additional information, contact Lisa Versino at (312) 527-0139 or lversino@mmart.com.
Information regarding sold merchandise pick-up will be given to you during set-up.
VENDORS AND SERVICES
AUDIO VISUAL
For audio visual rentals, please contact:
AV Chicago
Contact: Jerry Bernachi
Phone: (630) 943-9822
Email: jerry@avchicago.com
www.avchicago.com
CATERING
A number of food-service providers conveniently located within The Merchandise Mart are prepared to
meet your catering requests. Please see most-used catering contacts below. For additional providers, please call Lauren Serantoni at (312) 527-3066 or email lserantoni@mmart.com.
Blue Plate
Full Service
Mart Suite 950
Contact: Sian Moynihan, CMP
Contact: Lauren Josko
(312) 377-0940
martcatering@blueplatechicago.com
www.blueplatechicago.com
Artisan Cellar
Wine & Cheese
Contact: Phillip Bernstein
(312) 527-5810
Au Bon Pain
Drop Off Service
Contact: Paula or Andrea
(312) 755-9779
Holiday Inn Mart Plaza
Full Service
Contact: John Dexter
(312) 529-1133
Foodstuffs
Full Service
Contact: Jay Liberman
(847) 328-7710
The Chopping Block
Full Service
Contact: Anna Stevens
(312) 644-2678 x2117
CUSTOM SIGNAGE
Custom signs including vinyl lettering and other special requests can be ordered from Katherine Frank Creative at www.katherinefrank.com or call Michael at (630) 620-7720. Please see the Forms section of the manual for more information.
FLORAL
The preferred vendor for floral arrangements is Kabloom, located on the 2nd floor of the Merchandise Mart. Please call (312) 329-1500 to place an order. Additional information is available in the Order Section of this manual.
FURNITURE RENTAL
For furniture needs, please contact Alex Displays at (312) 829-2948 or sfelder@alexdisplays.com. For more information, visit www.alexdisplays.com.
PEDESTALS
To rent pedestals for your booth, please complete the form for the Art Source Group in the Forms section of this manual.
PHOTOGRAPHY, VIDEOTAPING & BROADCASTING
Photographing, videotaping, filming, or sound recording is prohibited without the prior written consent of Show Management.
SECURITY
Show security will be on duty 24 hours a day from move-in to move-out, but cannot and should not be counted on to provide more than a presence to inhibit theft. To help provide for the security of your merchandise in your booth, we advise you to staff your booth at all times and not to leave valuables unattended. Any exhibitor requiring special guard services may request such services with the approval of Show Management.
Andy Frain Security Services
Phone: (312) 755-1701
Email: hpayne@andyfrain.com
Dunbar Armored
Steve Swiatek
Phone: (773) 276-6700
TABLE DRAPES
The Merchandise Mart does not provide draping for tables. You can make arrangements for table draping by
contacting Carousel Linens at (847) 432-8182. Please see the Forms section of the manual for more information.
TELECOMMUNICATIONS
For your convenience, wireless Internet service is available through AT&T WiFi for a nominal charge.
Please visit their website at www.attwifi.com. Hard line dial-up telephone service is not available.
GRATUITY
All members of the MMPI staff are a team. Show Management requests that exhibitors do not offer
gratuity for labor.
TRAVEL
Please contact Mart Center Travel at (800) 528-8700 to reserve the lowest available airfare and discounted rates at Chicago’s finest, most conveniently located hotels. You will receive a discount on the lowest published price on United Airlines flights, the official carrier for One of a Kind Show and Sale® (some restrictions apply). Please refer to the travel section of this manual.
STORAGE
SECURE STORAGE FOR ART REPLENISHMENT
Secure storage will be available on-site during the Show at no extra cost. To replace sold goods, exhibitors will have access to their stored materials from 8:00 am – 10:00 am during the show days. Only items that can be hand carried by an individual can be removed during show hours. Please stop at the Service Desk on-site or contact Lauren Serantoni at (312) 527-7902 or lserantoni@mmart.com for additional information.
EMPTY CONTAINER STORAGE
Due to City of Chicago Fire Ordinances, packing materials may not remain on the show floor while the show
is open. Flammable containers must be removed from the floor.
When your containers are empty, obtain "EMPTY" labels from the Exhibitor Service Desk. Use the labels to mark your crates, boxes and containers with your company name and booth number. Leave the containers
in the aisle; for your convenience, these empty labeled containers will be picked up by MMPI staff and returned to you at the end of the Show. Please remember that you will not have access to these containers during the show.
SALES TAX
A 10.25% sales tax must be charged on all art being sold in the State of Illinois and remaining in this State.
It is each exhibitor’s responsibility to collect and remit this sales tax.
If a piece of art work is sold in the State of Illinois, but shipped to the buyer who resides outside of Illinois, no sales tax needs to be collected. It is recommended that the exhibitor retain all shipping receipts indicating an out-of-state destination. If an out-of-state buyer purchases a work of art and takes possession of it within the State of Illinois, then sales tax must be collected.
Sales tax charged on art sold during One of a Kind Show and Sale® must be filed with the Special Events Bureau of the Illinois Department of Revenue (see address below). The IDOR-6-SETR is available on page 37 of this kit. This form is intended for anyone Out of State or In State that does not have a valid Illinois Business Tax Number. Any questions regarding this Sales Tax should be directed to IDOR.
Those exhibitors who have a valid Illinois Business Tax Number should file according to the requirements set by IDOR and your company.
OUT-OF-STATE EXHIBITORS
If you participate in three or more trade shows, art fairs, etc. based in Illinois a year, you must apply for an Illinois Business Tax Number. Once you are registered, you will receive a ST-1 Form along with payment instructions. If you participate in less then three trade shows, art fairs, etc. based in Illinois a year, you must use the Special Event Form, which is located in the Order Forms section of the manual, page 37. These forms will also be available on-site at the Show Offices.
You should return the completed form and sales tax monies within ten (10) days after the end of the show to:
Illinois Department of Revenue
Attn: Barbara Wagner
Special Events Coordinator
9511 Harrison Avenue
Des Plaines, IL 60016
Tel: (847) 294.4475
Fax: (847) 294.4214
ARTIST BADGES
- Each Exhibiting Company MUST fill out the Online Registration Form including the names of staff authorized to work in your booth. Visit www.martreg.com/reg/ooakexh/ to pre-register
- Artists & Assistants must show Photo I.D to pick up their badges at the Artist Registration desk on the show floor.
Badges may be picked up during stated hours below. - Artists are asked to wear their badges at all times when on the show floor.
ARTIST REGISTRATION DATES AND HOURS
Tuesday, 12/1 8:00 am – 3:00 pm
Wednesday, 12/2 8:00 am – 4:00 pm
Thursday, 12/3 10:00 am – 2:00 pm
Friday, 12/4 10:00 am – 2:00 pm
ASSISTANT BADGES/CHECK-IN PACKET
- Your check-in packet (containing important show info) must also be picked at Artist Registration up on the 8th floor.
- If you need assistance please contact Lisa Versino at lversino@mmart.com or (312) 527-0139 prior to November 23rd.
- You may also register your assistants on-site. All assistants registering on site must be accompanied by the artist when picking up their badges, or they will need to provide a letter or business card verifying employment with the artist. We recommend you pre-register to save time on-site.
CONTRACTOR BADGES
The Exhibitor Service Desks, located on the 8th floor, will issue temporary badges, valid only for set-up and dismantling, to contractors on a daily basis.
CONTRACTOR BADGES
The Exhibitor Service Desks, located on the 8th floor, will issue temporary badges, valid only for set-up and dismantling, to contractors on a daily basis.
